Copy-paste prompt
Every night at 9pm, read new sale emails from [platforms], match each one to its row in [inventory sheet] by order ID, and fill in the sale price, fees, shipping and net profit. Every Sunday, report profit, sell-through rate and profit per hour by category, and list items listed for 45 or more days with a suggestion to mark down or relist. Don't change any listings.
Fill in everything in [square brackets]. Put your approval rules (see the free operator's charter) above it.
What you need
- Sales notification emails
- Inventory sheet
How the agent does it
- Read new sale notifications; match each to an inventory row.
- Record the sale price, fees, shipping and net profit; mark the item sold.
- Compute days-to-sell and profit per hour by category.
- List items listed for 45+ days with a markdown or relist suggestion.
What you get
An updated inventory sheet and a weekly report (profit, sell-through, stale items).
| Schedule | Daily sync at 9pm; weekly report on Sundays. |
|---|---|
| Needs your approval | Price changes and relists need approval. |
| How to check it worked | Every sale row links to its notification email; totals tie to payouts. |
Common mistakes
- Double-counting multi-item orders. Match on order ID.
Setting it up in each agent
In Grok Bot
Ask the Bot to run the prompt once and review the result. Then say "Save the process we just used as a skill called 'Flip profit and inventory log'" and "Create a routine that runs the Flip profit and inventory log skill daily sync at 9pm; weekly report on sundays". Grok Bot's docs say a Bot can own up to 50 routines, schedules must be at least five minutes apart, and you should use Test run before you enable one.
In Meta Muse
Paste the prompt into Muse and ask it to remember the job and run it on the schedule. Muse asks for approval before outbound actions and purchases, so keep the 'don't send' line in the prompt. Before you rely on it, check that Muse can reach the apps this recipe needs.
In ChatGPT Dots
Give your dot the prompt as an ongoing goal and set the schedule. Dots can work between chats and ask for approval before sensitive actions. OpenAI says background work counts toward your plan's allowance, so match the frequency to what you actually need.
Run it by hand once with harmless inputs before you schedule it. A test run does real work.